No matter your line of business, the work in your organization likely gets accomplished through projects. Regardless of a worker’s formal title, project management skills can be used effectively by team members in fulfilling any role in a company, not just those with “project manager” in their title.
Execute Change in Your Organization
It is uncommon for most roles in a company to be entirely static. Often, though workers in one area of the company will continue to carry out the same tasks, they may be asked to find more effective or efficient ways to handle those tasks, such as working with a new program or improving workflow processes. Training all roles to understand and welcome change can positively affect your company’s efficiency and your bottom line.
Spark Excitement on Your Teams
Whether you are honing people skills, technical skills, or building relationships with your stakeholders, project management skills have the potential to improve and revitalize areas in your company that cause frustration or setbacks. Your team may be invigorated to reengage in once-problematic projects now that they have new skills to bring to the table.
Share Project Management Skills With Everyone
Providing project management training to all levels of a company reinforces collaboration and expanding vision to lead a wider team. It also trains senior leaders to think more intentionally about the who, what, when, why, and how of a project. While these skills are certainly important for the task-based workers executing the project, it is key that the people in charge lead with a clear plan that engages team members.
Communicate Expectations Clearly
Avoid miscommunication and micromanaging by agreeing with a team early on what a good outcome for a project looks like. The MoSCow (Must-have, Should-have, Could-have and Will-not-have) technique provides an excellent prioritization system and basis for figuring out a reasonable progression of a project. The manager and team take the opportunity to agree right from the outset what the employee must deliver as part of this task, what they should deliver if possible, what they could deliver if they have extra time, and what they will not deliver this time around.
Agreeing on project expectations early frees up both employees and managers to work effectively, knowing what expectations are involved and increasing the possibility for success.
Collaborate to Increase Engagement
Instead of coming up with ideas in a vacuum, managers can work with team members before a project even begins to generate ideas and build a team that is intrinsically motivated and wants to see a project through. Holding workshops or forums with employees provides a space where people aren’t just working together, but are contributing and, as a result, becoming invested in a project.
Understand and Engage Your Staff
If many workers feel disengaged by upper management, what could you do to address that? Coming up with a plan to motivate your staff is a skill project management can help develop. Finding answers to questions such as “What would you like more or less of in your daily work?” and “How can I make people feel like their contributions are valued?” can give you a clear picture into your employees’ world. It is very important, however, that you are asking your employees these questions, not just guessing at what you think the answer might be.
Acquiring project management skills can help employees of a company at all levels, whether by developing opportunities for collaboration or honing communication skills. Both managers and employees have the opportunity to grow and more effectively contribute to the company’s strategic goals by learning skills used by project managers.
A version of this content was originally published by TwentyEighty Strategy Execution’s PM Perspectives Blog.
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